UDISE Plus 2025–26 Data Capture Format (DCF): How to Fill Each Section Accurately

Each year, the UDISE Plus Data Capture Format (DCF) serves as the foundation for collecting vital information from schools across India. For the academic session 2025–26, the DCF has been updated to make data reporting more structured and reliable. It ensures that every school’s details — from student enrollment to infrastructure — are captured accurately and consistently.

Filling out the DCF correctly is essential. The data collected through it influences everything from education planning to resource distribution. This guide explains the structure of the 2025–26 DCF and provides clear instructions on how schools can complete each section properly.

What is the Data Capture Format (DCF)?

The DCF is a standardized digital form used on the UDISE Plus portal for gathering annual school data. It replaces the old paper-based surveys and creates a centralized, verified record for each institution.

The DCF is divided into several sections, each focusing on a different aspect of school operations. Schools must fill out every section carefully, as the information becomes part of India’s national education database.

Why Accurate DCF Submission Matters

Accurate data entry ensures fair and effective policy-making. If a school reports incorrect or incomplete details, it can affect:

• Eligibility for government programs and funding
• Infrastructure development priorities
• Teacher recruitment and training allocation
• Assessment of enrollment and dropout rates

A single mistake can lead to incorrect statistics at the state or national level, which is why schools are urged to review every entry before submission.

Step-by-Step Guide to Filling the UDISE Plus 2025–26 DCF

1. School Profile Section
Start by reviewing and updating your school’s basic information. This includes school name, address, management type (government, aided, or private), and level of education offered.
Make sure to correct any spelling errors or outdated contact details — even small inconsistencies can cause data mismatches later.

2. Teacher and Staff Details
Provide updated information on all teaching and non-teaching staff. Include each teacher’s name, gender, qualification, subject specialization, and training status.
Avoid duplication, and confirm that teacher counts match your attendance register and official staff list.

3. Student Enrollment Data
Enter the total number of students by class, gender, and category (General, SC, ST, OBC). Double-check the totals to ensure they align with your daily attendance register.
If your school has students with disabilities, mention it in the relevant field — this helps ensure proper inclusion under national education programs.

4. Infrastructure and Facilities
This section gathers information on your school’s physical environment. Record details such as:

• Number of classrooms and laboratories
• Availability of electricity, toilets, and drinking water
• Internet connectivity and computer facilities
• Access for students with special needs

Accurate infrastructure data helps the government identify gaps and prioritize funding for improvements.

5. Learning Resources and Digital Tools
The 2025–26 DCF places more emphasis on digital readiness. Schools must specify if they have smart classrooms, projectors, e-learning tools, or access to online platforms like DIKSHA.
Providing correct details here ensures your school is considered for digital education initiatives.

6. Academic Performance and Assessment Data
Enter details about student achievement, attendance, and learning outcomes where applicable. This helps education authorities track progress and design interventions to support underperforming areas.

7. School Development and Grants
If your school received funds under programs such as Samagra Shiksha or PM SHRI, include the grant details, utilization reports, and improvements made. This section promotes financial transparency and accountability.

Common Mistakes to Avoid

Many schools face data rejections because of simple oversights. Avoid these common errors:

• Leaving mandatory fields blank
• Submitting inconsistent figures between sections
• Forgetting to save data after entering each page
• Using outdated information from previous years
• Submitting before validating the entire form

Before clicking “Submit,” always run the data validation check provided on the portal. It automatically highlights missing or incorrect entries.

New Updates in the 2025–26 DCF

The new DCF has added several fields that reflect the changing priorities in education:

• Separate sections for environmental and sustainability practices
• Information on mental health initiatives for students
• Tracking of digital teaching aids and online attendance
• Integration with DIKSHA teacher training records

These additions help create a more holistic view of school performance and infrastructure readiness.

Tips for a Smooth Data Entry Process

• Gather all records before logging in
• Cross-verify totals between teacher, student, and class-level data
• Use the latest version of your web browser
• Save progress frequently and review before submission
• Coordinate with your Block or District Education Officer for clarifications

Taking the time to double-check data ensures smooth approval and avoids unnecessary revisions.

Conclusion

Completing the UDISE Plus 2025–26 DCF is not just about meeting a requirement — it’s about representing your school’s progress with accuracy and integrity. The information you submit helps shape national education policies, infrastructure upgrades, and student welfare programs.

By filling out each section carefully and truthfully, schools contribute to a transparent, data-driven education system that benefits everyone — from administrators to teachers, and most importantly, to the students who depend on it.